Privacy Policy

1. Who we are

OpenSourced Ltd ("OpenSourced", "we", "us") is a recruitment business registered in England and Wales (company number 14076697). Our registered address is OpenSourced Ltd, Building 220, Wharfedale Road, Wokingham, RG41 5TP. We are the controller of the personal data described in this policy.

If you have any questions about this policy or your information, email info@opensourced.tech or call 0118 405 0065.

2. Who this policy covers

This policy applies to candidates looking for work, the people we work with at client companies and suppliers, people who sign up to job alerts, download our brochures or contact us, and visitors to this website.

3. The information we collect

Candidates: your name, contact details, CV and the information in it (such as work history, education, skills and qualifications), the type of role, location, salary or day rate you are looking for, your notice period, whether you have the right to work in the UK, and notes from our conversations with you.
Job applications: when you apply for an advertised role, you complete our application form, which is provided by our recruitment software supplier, Loxo. The information you enter goes straight into our recruitment records.
Job alerts: your email address, the kind of roles you want to hear about, and when you signed up and confirmed your subscription.
Brochure downloads: your name, email address and, if you give them, your phone number, your company (for our client brochure), the specialism you work in (for our candidate guide) and how you heard about us.
Clients and enquiries: names, job titles, company details, contact details, vacancy details and the content of your messages.
Other sources: we may find information you have made publicly available for professional purposes, for example on LinkedIn or job boards, or receive it through referrals.
Website: our web host keeps standard server logs (such as IP address, browser type and the pages requested) for security and to keep the site running. Jobs you save on the website are stored only in your own browser and are never sent to us.

We do not ask for special category information, such as health, ethnicity or religion. Please leave it out of your CV unless you want us to know about it, for example so we can arrange adjustments for an interview. If you do share it, we will only use it for that purpose.

4. How we use it, and our legal reasons

Finding you work: assessing your skills, matching you with roles, arranging interviews and managing offers. We rely on our legitimate interests in providing recruitment services, and on contract where we engage you, for example as a contractor.
Sharing your details with an employer: we only send your CV or details to a client after discussing the specific role with you and getting your agreement.
Job alerts: we rely on your consent, which you give when you sign up and confirm by email. You can unsubscribe at any time using the link in every alert.
Working with clients: managing vacancies, sending shortlists and keeping in touch about our services, under our legitimate interests.
Replying to enquiries: under our legitimate interests in responding to the people who contact us.
Brochure downloads: sending you the brochure, emailing you a link to it, and getting in touch about roles that suit you (candidate guide) or your hiring plans (client brochure). You agree to this on the form, and you can ask us to stop at any time.
Legal obligations: for example right to work checks, record keeping required by the Conduct of Employment Agencies and Employment Businesses Regulations 2003, and tax and accounting rules.

We do not make decisions about you using automated decision-making or profiling.

5. Who we share it with

Clients who are hiring, only with your agreement for each role.
Our suppliers, who handle data on our instructions: Loxo (recruitment software), Microsoft 365 (email and documents) and Hostinger (website hosting).
Professional advisers, regulators and authorities, where we need to or the law requires it.

We never sell your personal information.

6. Transfers outside the UK

Some of our suppliers may store or access data outside the UK, for example in the European Economic Area or the United States. Where this happens, we make sure the transfer is covered by UK adequacy regulations or by appropriate safeguards, such as the UK International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses.

7. How long we keep it

Candidate records: while they help us find you work. If we have not been in touch for two years, we delete or anonymise your record unless you ask us to keep it.
Placement and legal records: for as long as the law requires, for example at least one year after we last provide services under the Conduct Regulations, and six years for financial records.
Job alerts: until you unsubscribe. Sign-ups that are never confirmed are deleted after seven days.
Enquiries and brochure downloads: up to two years after our last contact, unless they become part of an ongoing relationship.

8. Keeping it safe

We use access controls, encrypted connections and reputable suppliers to protect your information, and we only give access to people who need it to do their job.

9. Your rights

You have the right to ask for a copy of your information, to have it corrected or deleted, to restrict or object to how we use it (including at any time to direct marketing), to have it moved to another organisation, and to withdraw consent where we rely on it. To use any of these rights, email info@opensourced.tech. We will respond within one month.

10. Cookies

This website does not use cookies for advertising or analytics, and it does not track you across other websites. Saved jobs, and the download link for a brochure you have asked for (so you don't need to fill in the form again), are kept in your browser's local storage, which you can clear at any time in your browser settings.

11. Complaints

If you are unhappy with how we have handled your information, please contact us first so we can put it right. You also have the right to complain to the Information Commissioner's Office (ICO): ico.org.uk/make-a-complaint or 0303 123 1113.

12. Changes to this policy

We may update this policy from time to time. The latest version will always be on this page, with the date it was last updated at the top.